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• Regulations, Policies and Procedures (A-Z)

Regulations, Policies and Procedures (A-Z)

A number of William & Mary's policies and procedures are collected below, in alphabetical order. Policies are organized by subject area on the main policies and procedures site.  

Banka Doitung ClubIf you are aware of any documents that should be included on this site, or have any questions about the contents of the site, please contact [[phmaso, Pamela Mason]], Chief Compliance Officer.

• Academic Credit Hour Policy
• Access Control Policy for University Facilities
• Accounting Policies and Procedures (CAPP Manual)
• Affiliated Scholars Program (pdf)
• Agency Fund Policy
• Alcohol and Other Drugs Policy Statement
• Alcohol Policy see also policy on events serving alcohol
• Approval of Maintenance, Repair, Modification, and Construction of University Facilities or on University Grounds
• Benefits:
  • Classified and Operational Employees
  • Part-Time Classified and Operational Employees
  • 12 Month Professionals, Professional Faculty and Instructional Faculty
  • 9 Month Professionals, Professional Faculty and Instructional Faculty
  • Part_Time Professionals, Professional Faculty and Adjunct Instructors
  • Executive Employees
  • Grant Funded Professionals
  • Hourly Employees
• Campus No Contact Orders and Orders of Protection (2016)
• Classification Policy (2017)
• Clearance Policy - departing classified, operational and hourly employees (2017)
• Clearance Policy - departing instructional faculty and professional faculty ( pdf)
• Code of Conduct (Students)
• Code of Ethics
• Compensation Policy
• Compensatory Overtime Leave
• Comfort Animals -- see Discrimination-Related Policies for students
• Conflict of Interests
• Contracting and Signature Authority Policy
• Copyrighted Works (pdf)
• Crim Dell Meadow Policy
• Crime Reporting Policy 
• Dating and Domestic Violence -- see discrimination policy overview to determine applicable policy or procedure 
• Designation of Funds as Donation/Gift or Grant/Sponsored Program
• Disability-Related Policies and Procedures - see Discrimination
• Discrimination-Related Policies and Procedures including disability, harassment, and reporting/complaint procedures
  • for students or student issues
  • for employee (including faculty) issues
• Distinguished International Visitors Policy
• Drugs - see Alcohol and Other Drugs Policy Statement
• Email -- see R for records and U for Use of Electronic Communications
• Emergency Closing Policy
• Employee Background Checks Policy 
• Employee Background Checks Procedure 
• Employee Dog Policy
• Employee Discrimination, Harassment, Retaliation Grievance/Complaint Procedure
• Employee Handbook (pdf - DHRM Handbook for classified employees)
• Employment Policy for Executives 
• Energy and Water Use Policy
• Essential Academic and Professional Travel Policy - Path Forward
• Events at which Alcohol is Served
• External Paid Employment Policy (pdf)
• Faculty Handbook (pdf)
• Faculty Retirement and Return to Work Policy (pdf)
• Family and Medical Leave Act (FMLA)
• FERPA -- see Student Records Policy, below
• Financial Conflict of Interest Policy (pdf)
• Financial Conflict of Interest Policy (pdf - applicable to conflicts arising in federally-funded research activities)
• FOIA -- see Public Records, below
• Formation and Operations of Centers
• Free Speech, Protests, and Expressive Activities - see Use of Campus Facilities Policy 
• Fundraising
• Gift Acceptance Policy (pdf)
• Hazing Policy
• Holiday Pay Policy for Hourly Employees (pdf)
• Honor Code
• Hours of Work
• International - see Distinguished International Visitor Policy
• Information Security Policy (Acceptable Use Policy) (pdf)
• Institutional Change Policy
• Intellectual Property Policy
• Internal Audit Policies and Procedures
• Internal Controls (Authorization for Disbursement of Funds)
• International Travel Policy
• Leave Share Policy (pdf)
• Leave - Sick, Disability and Family (pdf)
• Licensing Policy
• Medical Amnesty Policy
• Missing Student Protocol
• Off-Street Vehicular Traffic and Parking
• On Call
• Out of State Employees
• Paid Time Off Policy for Hourly Employees (pdf)
• Permanent Residency Policy
• Policy Prohibiting Sexual Harassment, Gender-Based Harassment and Sexual Misconduct
• Posters, Banners, Signs, and Decorations
• Probationary Period Policy (pdf)
• Procurement Policies
• Professionals and Professional Faculty Policies
• Public Records Access (FOIA) Policy
• Records
  • Record Management -- 
  • Records Access -- Granting Access to Electronic Records; see also P for Public Records Access (FOIA Policy)
• Red Flags Policy on Identity Theft
• Research Compliance (grants)
• Return-to-Work Policy - for employees who have taken leave or require light duty for injuries or illness; workers compensation (pdf)
• Returned Check Policy
• Royalties (pdf)
• Sales and Use Tax Exemption Policy
• Scheduled Semester Research Leave (SSRL) (pdf)
• Service and Therapy Animals on Campus - see Discrimination-Related Policies and Procedures for students
• Severance Benefits Policy (pdf)
• Signature Authority -- see Contracting and Signature Authority Policy
• Small Purchase Charge Card Policies and Procedures (doc)
• Smoking Policy (pdf)
• Social Media Comment Policy - see also U for Use of Electronic Communications and Social Media (policy for faculty and staff)
• Stalking -- see discrimination-related policy and procedure overview to determine applicable policy and procedure
• (pdf) - expectations for behavior and procedure for progressive discipline for operational and classified employees
• (pdf)
• Statement of Rights and Responsibilities
• Student Handbook
• Student Honor Code
• Student Records Policy & FERPA Notice
• Student Rights and Responsibilities
• Add Student Sexual Harassment and Misconduct Grievance/Complaint Procedure
• Student Travel to Travel Warning Countries
• Sunken Gardens Policy
• Supplemental Pay Policy
• Survey Policy - Policy on Non-Academic Surveys Conducted by Students or Student Organizations
• Sustainability Policy (pdf)
• Telecommuting Policy
• Tent Policy
• Therapy Animals - see Service and Therapy Animals on Campus - Guidelines
• Threats - see Campus Violence and Threat Management Policy
• Timely Warning Policy
• Timesheet Policy
• Traffic
• Travel -- see State Travel Regulations, other travel policies (financial operations), Policy on Travel to CDC Warning Country, Policy for Student Travel to Travel Warning Countries
• Undergraduate and Graduate Student Travel - Path Forward
• University Catalogs
• Use of Campus Facilities (covers free speech, protests, and other expressive activities)
• Use of Campus Facilities Policy - Reves Room
• Use of Campus Facilities Policy - University Centers
• (pdf DHRM Policy applicable to all employees, including faculty)
• Undergraduate and Graduate Student Hourly Employees Policy and Procedures (pdf)
• Vehicle Use Policy
• Violence and Threat Management Policy
• (pdf)
• Weapons On Campus Internal Policy (pdf)
• Website Policy for Departments and Organizations
• Wireless Communications Policy and Procedures
• : State (DHRM) policy applicable to classified and hourly staff. See also Campus Violence and Threat Assessment Policy.